Vendor Registration Documents Checklist (India)

Quick answer

Every vendor must submit a GST Registration Certificate, an original + scanned cancelled cheque (with the entity name printed), the MSME/Udyam certificate (if registered), a completed Vendor Registration Form, and the name, mobile and email of the proprietor/partners/directors. On top of that, attach the PAN and one constitution-specific proof — Business Proof (proprietorship), Partnership Deed (firm), or Certificate of Incorporation (LLP / Pvt Ltd / Public Ltd).

Step-by-step

Complete the Vendor Registration Form. Fill our one-page form with your legal entity name, registered address, and business constitution (proprietorship / partnership / LLP / company).
Attach the common documents. GST Registration Certificate, a clear scanned image of a cancelled cheque showing the entity name, and the MSME/Udyam certificate if you are registered.
Attach your constitution-specific documents. Add the correct PAN and the proof for your business type (see the table below) — Business Proof, Partnership Deed, or Certificate of Incorporation.
Add key contact details. Provide the name, mobile number and email ID of every proprietor, partner or director so we can complete KYC and reach the right person for POs and payments.
Submit to our Accounts team. Send everything as clear, legible PDF or image scans to our Accounts team, or hand them to your PrecisionTech contact. We verify and activate your vendor code.

To onboard you as an approved vendor and pay you correctly and on time, we collect a standard set of KYC, tax and banking documents once. This checklist tells you exactly what to prepare based on your business constitution, so onboarding is done in a single pass.

Required from all vendors (any business type)

These are needed regardless of whether you are a proprietorship, partnership, LLP or company:

Document	Why we need it
GST Registration Certificate	Tax compliance and input tax credit.
Cancelled Cheque — original + scanned image	Bank account verification for safe transfers. The entity name must be printed on the cheque. Please also send a clear scanned copy.
MSME / Udyam Certificate (if applicable)	Required only if you are registered as a micro or small enterprise. Enables MSME payment protection.
Vendor Registration Form	Our one-page form capturing your contact details and registered address.
Key contact details	Name, mobile number and email ID of the proprietor / partners / directors — for KYC and PO / payment communication.

Additional documents by business constitution

In addition to the common documents above, attach the following based on how your business is constituted:

1. Sole Proprietorship

PAN Card: personal PAN of the proprietor.
Business Proof: any one government-issued document — Shop & Establishment Act License, Trade License, or Udyam Registration.

2. Partnership Firm

PAN Card: in the name of the partnership firm.
Partnership Deed: to verify the authorised partners.

3. Limited Liability Partnership (LLP)

PAN Card: in the name of the LLP.
Certificate of Incorporation (COI): issued by the Ministry of Corporate Affairs (MCA).

4. Private Limited / Public Limited Company

PAN Card: in the name of the company.
Certificate of Incorporation (COI): issued by the Registrar of Companies (ROC).

Bank details & the cancelled cheque

Payments are only released to a bank account we have verified against a cancelled cheque. Please make sure the scanned cheque is legible and clearly shows the account holder name (your entity), account number and IFSC code. If your cheque book does not print the entity name, send a bank-issued account statement or a bank verification letter on letterhead instead.

Key contact persons

So we can complete KYC and always reach the right person, please provide, for every proprietor, partner or director:

Full name (as per PAN)
Mobile number
Email ID

Nominate one of them as the primary contact for purchase orders, invoices and payment queries.

Quick submission checklist

Item	Proprietor	Partnership	LLP	Company
GST Certificate	✓	✓	✓	✓
Cancelled cheque (original + scan)	✓	✓	✓	✓
MSME / Udyam (if any)	✓	✓	✓	✓
Vendor Registration Form	✓	✓	✓	✓
Contacts (name / mobile / email)	✓	✓	✓	✓
PAN	Proprietor's	Firm's	LLP's	Company's
Constitution proof	Business Proof	Partnership Deed	COI (MCA)	COI (ROC)

How to submit

Send all documents as clear, legible PDF or image scans to our Accounts team, or hand them to your PrecisionTech contact. Once verified, we activate your vendor code and you are ready to receive purchase orders and payments. If anything is unclear, just ask — we would rather answer a question up front than delay your onboarding.

Frequently Asked Questions

1 Why do you need a cancelled cheque, and why must the name be printed?

The cancelled cheque verifies your bank account (account number + IFSC) so payments reach the correct account securely. We require the entity name printed on the cheque — a handwritten name is not accepted — and a clear scanned copy for our records.

2 Is the MSME / Udyam certificate mandatory?

Only if you are registered as a micro or small enterprise. It is not compulsory, but if you have it, please share it — MSME-registered vendors are entitled to protected payment timelines under the MSMED Act, and we record that against your account.

3 What counts as "Business Proof" for a Sole Proprietorship?

Any one government-issued document in the business name — for example a Shop & Establishment Act License, a Trade License, or your Udyam Registration. This, plus the proprietor's personal PAN, establishes the proprietorship.

4 Do we need to give both PAN and GST?

Yes. The GST certificate is required for tax compliance and input tax credit; the PAN (personal for a proprietor, or in the entity name for firms/LLPs/companies) is required for TDS and KYC.

5 We are not registered under GST — can we still be a vendor?

In most cases GST registration is required. If you are genuinely below the threshold or under the composition scheme, tell us — we will guide you on the declaration needed, but tax treatment and input credit will differ.

6 How should we submit the documents?

Share clear, legible scans (PDF or image) with our Accounts team by email, or give them to your PrecisionTech point of contact. Blurred or cropped scans delay onboarding, so please check legibility before sending.

Vendor Registration: Documents Required (India)